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On Mac

Telos Note records the meeting audio playing on your Mac without adding a bot. Allow microphone and system-audio permissions when macOS asks. If a meeting app or device output changes, confirm the correct audio is playing through your Mac before recording.

Audio capture can continue across microphone changes. Live transcription may briefly pause while it reconnects to the new input.

On iPhone or iPad

For voice notes, use the Record tab. For in-person meetings, open Meetings and choose Record meeting. Allow microphone and Speech Recognition access. Keep the device close enough to the speakers for clear audio.

Connect your headphones before recording where possible.

If your microphone changes or disconnects, Telos Note can save the recording captured so far. For meetings, once transcription and saving are complete, you may be offered Resume Recording to continue the same meeting. Alternatively, you can start a separate new recording immediately, including while the previous meeting is still being transcribed. Voice notes can be saved following an interruption but do not currently support same-note continuation.

On Apple Watch

Record meetings or voice notes on Apple Watch. Recordings transfer to your paired iPhone, which transcribes them and completes the resulting note. The Voice Note complication opens voice-note capture or returns to the current recording; choose a supported rectangular or inline complication slot.

Recording consent

Always follow local laws and workplace policies. Inform participants and obtain consent where required.

Transcription languages

Open Settings, use Add languages to include a language, then choose it under Transcription language. The ten supported languages are English, Spanish, French, German, Italian, Portuguese, Japanese, Korean, Mandarin and Cantonese. Availability depends on your device and Apple’s support for the selected language. The app interface remains in English.

Preparing a language and recording

Some languages require Apple-managed preparation or downloads. Leaving Settings does not cancel preparation. If iOS or iPadOS suspends the app, preparation or transcription may pause; reopen Telos Note to check progress and use Prepare or Retry if offered. On iPhone and iPad, recording can start after the required permissions and consent while the selected language prepares automatically. Final transcription follows when the resources and system processing time are available. Mac recording requires the selected language to be ready first.

If preparation is interrupted or cannot finish, check the status in Settings and use Prepare or Retry when offered. Downloads may require an internet connection. Keep any recovery audio until transcription completes; an unavailable language does not mean the recording has been transcribed.

Choosing a recording language

Choose the language before starting a recording. The recording keeps that language even if you later change Settings. New Watch recordings use the language selected on the paired iPhone. Changing Settings does not re-transcribe existing Notes.

Mac meeting transcription

Meeting transcription runs on your Mac in your selected supported language. A longer meeting can take time to process. You can return to Today or begin the next meeting; Telos Note continues processing and tells you when the transcript is ready.

iPhone and iPad transcription

Transcription on iPhone and iPad runs on-device, including any supported fallback. Availability depends on your device, selected language and installed speech resources. Ordinary voice-note audio is retained with the note. Native iPhone/iPad meeting audio is temporary and discarded after transcription has been safely saved; incomplete processing retains recovery audio. For Watch recordings, transferred audio chunks are removed after the note and completion status are safely saved. Watch voice notes retain an assembled recording on iPhone; Watch meeting audio is temporary. If processing is interrupted or fails, audio and transcription progress are kept for recovery or retry.

If processing needs attention

Use Retry when offered. Telos Note retains a recoverable local Mac recording when transcription has not completed safely. Do not discard it unless you no longer need the recording.

On iPhone and iPad, open the Note actions menu and choose Retry transcription. To correct the recording language, use Retry with language… where offered. Retry requires the original recording on that device; it cannot recover audio that is unavailable or has already been discarded. A failed attempt preserves the existing Note content and retained audio.

On Mac, prepare the recording’s selected language if needed, then retry. Saved meeting audio is not sent for server transcription when resources are unavailable. Retry is available for retained recovery recordings, not for meeting audio already discarded after successful processing.

See upcoming meetings

Write your notes and questions before the meeting. Telos Note shows upcoming events from Apple Calendar after you allow calendar access. Add and enable the calendar accounts you use on each device so their meetings are available to view and prepare for in Telos Note.

On Mac Today, choose New Meeting Prep beside Your prep. No calendar event is required.

Matching prep to a meeting

iCloud Sync carries your Telos prep and notes between devices, but it does not sync calendar accounts. For automatic matching, add and enable the same accounts in Apple Calendar on iPhone, iPad and Mac. You can also open prep that isn’t linked to a meeting and attach it to the right meeting manually.

Last-time context

Use Last time to open the previous meeting and review its context before the next meeting.

Basic controls

Present saved notes with cleaner script formatting and adjustable scrolling up to 400 WPM. Adjust speed, text size, width and brightness before you begin. On Mac, Space pauses or resumes; Up and Down move through the script; Left and Right slow down or speed up.

During a Mac meeting, open Teleprompter from the three-dot meeting menu or Window → Teleprompter, then select a saved note.

iPhone and iPad

On iPhone, use the teleprompter in portrait. On iPad, use portrait or landscape, choose a comfortable width and turn on Mirror when using reflective teleprompter glass. On iPad, supported external-keyboard controls keep your hands away from the screen.

Turn sync on

Open Telos Note Settings on each device and enable iCloud Sync. Confirm that every device uses the intended Apple ID, iCloud Drive is enabled and sufficient iCloud storage is available. Normal note sync does not transfer recordings or retained voice-note audio between devices. Watch recording transfer to its paired iPhone is separate from iCloud Sync.

If a note has not appeared

Keep both devices online, reopen Telos Note and allow a moment for CloudKit to finish. Large attachments and the first sync can take longer. Telos Note does not require a separate account.

AI features are user-triggered

AI processing begins only when you choose an AI action, such as Improve Note, summarise, Ask Telos or an AI meeting summary. These actions may require a network connection, an eligible plan and some remaining AI allowance. Translation uses Apple's on-device Translation framework. Creating or copying an email draft from existing meeting content also happens on your device. Opening it in Mail passes the draft to your email app. Separately choosing AI generation or improvement sends relevant text for processing.

Live Mac meeting tools

While recording a Mac meeting, use Ask This Meeting to ask about the discussion or Catch Me Up for a recap of the latest ten minutes of available live transcript. These actions use your General AI allowance. They are available during recording; for questions about a saved meeting, use Ask This Note.

After the transcript is finalised, generate a Meeting Summary for Summary, Decisions, Actions and Open Questions. Meeting summaries use the separate meeting-summary allowance. Review generated answers and summaries before relying on or sharing them. Citation links are available where the action supports them.

Working with your library

Notes can include text, transcripts, actions, imported documents, PDFs, images and retained voice-note audio. Export formats vary by platform and content type; the export sheet shows the formats available for the current note.

Select multiple notes, choose Move to Folder and select a destination on iPhone, iPad or Mac.

Basic, Pro and Pro+

The allowances below apply to Telos Note 1.2.1.

The Plan section in Settings describes plan benefits and usage limits. Prices and billing terms are shown before purchase. Free includes recording, transcription and access to your 10 most recent notes. Pro and Pro+ offer full note history and expanded AI features. Telos Pro adds full note history, everyday AI and 5 AI meeting summaries per week for meetings up to 60 minutes. Telos Pro+ adds higher AI usage and 25 AI meeting summaries per week, for meetings up to 2 hours on Mac. Older notes remain stored and synced, not deleted. An active paid subscription unlocks full history. If it expires, access returns to the latest 10 notes; resubscribing restores access to retained older history.

Restore Purchases

If paid status is missing, confirm the device is signed into the Apple account used for the purchase, then choose Restore Purchases. On Mac, quit and reopen the app after restoring if the status does not update immediately.

Upgrade to Pro+

Current Pro subscribers can choose the Pro+ option from the in-app Plan screen. Apple handles the subscription change and displays the billing details before confirmation.

No Telos account

Your notes are stored on your device. Optional iCloud Sync uses your Apple ID. Read the Privacy Policy for details about on-device transcription and the AI features you choose to run.

Delete or export

You can delete notes from the app and export supported content where available. Check exported content before sharing it because the destination app or service controls it once it leaves Telos Note.

Deleted notes

Open Library and choose Deleted to manage retained deleted Notes on iPhone, iPad and Mac. Choose Restore to return a Note to your library, Delete Permanently to remove it permanently, or Empty Deleted to remove all Notes in Deleted. On iPhone and iPad, Empty Deleted is in the overflow menu. Destructive permanent-deletion actions require confirmation.

Free customers can manage Deleted. Restoring keeps the Note’s original creation date, so an older restored Note may remain outside the latest-10 history access and can still be included in Export All Notes. Normal iCloud Sync does not transfer retained recording audio; audio is available only where it remains stored locally.

Export All Notes

On iPhone and iPad, open Settings and choose Export All Notes. On Mac, choose File > Export All Notes. Export All includes all retained non-deleted Notes, including older Free history; Notes still in Deleted are excluded. Available export formats depend on platform and content.